Guidelines for Oral Presentations

The Organizing Committee welcomes your participation in the scientific program of 2004 IEEE NSS/MIC/SNPS and RTSD Conference.

Please give careful attention to these guidelines, which are intended to assist you by providing all the instructions you will need.

General Information

1.         Registration for the congress and hotel accommodation

It is important that all presenters register on line before the Conference in order to expedite their admission to the meeting.

2.         Acknowledge receipt of acceptance

Please confirm that you will present your scientific paper. It is imperative that you send your confirmation after the notification of acceptance so that your abstract will be included in the final program.

3. Notification of changes

Please notify the  Conference Coordinator promptly of any changes in title, presenter or mailing address. If you find it necessary to withdraw your paper, the Conference Coordinator must be informed immediately by stating the reasons.

Projection Equipment

Please note that only digital material will be allowed for oral presentations at 2004 IEEE NSS/MIC/SNPS and RTSD Conference.

The material must be in English and must be provided on CD-ROM, floppy disk, ZIP disk, pen flash memory so that it can be transferred to a central server on site. It is mandatory that the data carriers are delivered to the Computer Room Hama 4 hours before the starting of the session at the latest.

Own laptops/notebooks are NOT allowed.

The presentations may be in Microsoft Powerpoint PPT or in Adobe PDF format. Both Macintosh and Windows OS are supported.

The software available in the Computer Room is Microsoft PowerPoint 2003, Adobe Acrobat Reader 6, The latest version of Microsoft Media Player, The latest version of Apple QuickTime Player.


        Allow ample time between your arrival and the time of presentation. The program is tightly scheduled and it is impossible to delay the presentation of any specific paper.

        Identify yourself to the session chair  before your session starts.

        Strictly follow the instructions of the session chair, especially regarding the time allotted for your talk.

The time allotted for your talk is 12 minutes for the presentation plus 3 minutes for discussion, unless otherwise stated.

Hints for Preparation

        Discuss only the major points of your work, supported by the conclusions drawn from your data. Remember you are trying to communicate with the audience in a limited time. A rushed presentation is of no use to the audience.

        Write out your presentation and practice it with a critic. This may help to organize your material.

        Practice and edit your presentation until you can deliver it clearly and understandably within the time allotted to you. If you exceed the allotted time, the session moderator may have to terminate your presentation.

        Keep data on slides simple. If there is an abundance of data, divide it into several slides. Simplify material on the slide to illustrate a single point or idea. The content of a slide should be comprehensible in 20-30 seconds. The slides should support your talk and add emphasis to your important points.

        Limit your slides to not more than two for each minute of your presentation.

        Use large, legible letters. Think of people in the rear of the meeting room.

        Tables, graphs & charts

            -Do not crowd the slides

            -Break up complex figures into series

            -Use a limited number of captions


For further information, please contact the chair of your conference track.